ENGINEERING DIVISION MONTHLY REPORT
Charles Carbone, P.E., Supervising Engineering Aide
2021 COMMUNITY DEVELOPMENT BLOCK GRANT
This Federal Department of Housing and Urban Development program, administered by the Passaic County Planning Department, provides for improvements that benefit low to moderate income citizens. This program has been utilized by the Township for public improvement projects within the qualifying blocks or benefiting recipients as determined by the US census. A.D.A. (Americans with Disabilities Act) improvements serve all citizens and are exempt from the low-mod block designation. The 2021 application is proposed for A.D.A. improvements to an entrance of the Township Building #2 (Annex). The application was submitted electronically to the Passaic County Planning Department prior to the March 12th deadline.
INDIVIDUAL SUBSURFACE SEWAGE DISPOSAL SYSTEM AREA
In an effort to monitor and determine the required pumping of individual subsurface sewage disposal systems, the Health Department requested assistance in generating a list of properties. Utilizing Township and NJDEP GIS data, the preliminary information was compiled and being sorted prior to review by the Health Department. The software vendor was contacted regarding questions for data import.
LINCOLN AVENUE PASSAIC COUNTY CULVERT REPLACEMENT
The County of Passaic is planning on replacing the culvert on Lincoln Avenue. A pre-construction meeting was held with the design engineer, the structural engineer and the boring contractor to discuss the locations of the soil borings to determine the depth to suitable material for the culvert foundations for the walls.
LOT DEVELOPMENT PLAN REVIEW
Seven (7) initial, single-family, residential lot development plans were reviewed for compliance with Section 110-4 of the Township Code and any applicable Board resolutions. All lot development plan review results are entered into the “Spatial Data Logic” system. The results are also posted for public consumption within the Engineering Division section of the Township’s website (www.westmilford.org) under the Site Plan Tracker.
An inspection and fieldwork was performed at Maple Road for a drainage concern. The potential project was added to the drainage projects list for prioritization and scheduling.
An inspection and fieldwork was performed at Marisa Court for a drainage concern. Recommendations were provided to the DPW for this project.
An inspection and fieldwork was performed in the area of #120 Morsetown Road intended to address an icing and drainage concern impacting the road.
OAK RIDGE ROAD RAILROAD CROSSING
The State of New Jersey Department of Transportation (NJDOT) is replacing the at-grade crossing of the Oak Ridge Road Railroad Crossing. A pre-construction meeting was held with NJDOT, representatives of the Railroad, West Milford Police Department, Department of Public Works and Engineering Division to discuss the project and the road detours.
A site meeting was held with a property owner whose lot abuts Parlin Court (an unimproved, non-Township right-of-way) to discuss their options to improve the right-of-way.
PASSAIC COUNTY STORAGE FACILITY
The draft plans of the Passaic County equipment storage facility were reviewed for location conflict purposes. The DPW was advised of materials within the approximate disturbance area of the project.
PAVEMENT MANAGEMENT PROGRAM
The 2021 Road Rating work and list development continued. The remaining roads to be rated were completed after a postponement caused by winter weather. The Road Rating list for main and local roads will be updated to reflect the most current ratings. The Pavement Management Program determines the resurfacing of Township roads through an analysis of multiple criteria for a comprehensive review of the Township’s pavement infrastructure.
SOIL FILL AND SOIL REMOVAL PERMIT
The Township Council amended, by ordinance, a section of the Township Code pertaining to soil fill and soil removal permits. The Township Engineer, Township Attorney and reviewing Township agencies provided input to revise the Code. The Planning Board reviews applications for Major Soil Permits (greater than 500 cubic yards). The Engineering Division is the issuing agency for Minor Soil Permits requiring 100 to 500 cubic yards of fill. No permit is required for applications less than 100 cubic yards, amended from 50 cubic yards previously. One Minor Soil Permit application was reviewed and approved. An inspection was performed at a property on Gould Road (research ongoing).
The most recently provided GIS partial progress file was imported and reviewed to identify the approximate completion of the Township stormwater mapping project.
STORMWATER POLLUTION PREVENTION PLAN
Data to be included in the Stormwater Pollution Prevention Plan (SPPP) annual report was provided to the consultant prior to the Township’s submission of the 2020 report. The Township is located within the ‘Tier A’ designation of the New Jersey Pollution Discharge Elimination System (NJPDES) stormwater classification, the most regulated classification in the state.
STOWAWAY ROAD BRIDGE
A review of the submission package to New Jersey Department of Environmental Protection was completed for the consulting engineer.
TOWN HALL BATHROOM RENOVATION
A bathroom in Town Hall was awarded a Community Development Block Grant in 2019 to update the bathroom to be accessible. The plan and specifications were reviewed and a bid proposal was put together for advertisement in March for an anticipated bid opening on April 9, 2021.
The Governing Body approved, by resolution, the release of a 2-year, 15% maintenance bond for the public improvements to the Virginia Lane subdivision. The Developer completed the public improvements, including surface course paving, within substantial compliance of the approved plans in June of 2018 prior to posting the 2-year, 15% maintenance bond. An ordinance to formally accept Virginia Lane as a Township street was introduced at the March 23rd meeting.
Technical assistance was provided to the DPW for an icing and drainage concern on Warwick Turnpike 200 feet north of Lake Shore Drive (North).
2020-2021 WINTER STORM MAINTENANCE
Resident snowplow damage concerns were investigated with action taken when applicable. Storm event reports were prepared for all winter maintenance operations involving contract services and/or DPW overtime. A meeting with DPW staff to discuss snowplowing operations was held on one occasion.
Fieldwork was performed at Witte Road for a resident concern regarding stormwater runoff at their property.
- Technical assistance, regarding lot development plans, storm drainage issues, active construction projects, flood zones, right-of-way issues, etc. was provided to concerned residents on 44 occasions. Field inspections, photographs, reports and/or follow up were required for 6 of these issues.
- Technical assistance was provided, for various issues, to other departments on 83 occasions.
- File research, map copies and/or information were provided to professionals on 12 occasions.
- Assistance was provided to builders, contractors and utilities on 7 occasions.
- 1 large format map copy was made at $5.00 each.
- 1 Right-of-Way Entry permits was reviewed, inspected and forwarded to the Clerk’s Office for processing.
- 3 Board of Adjustments plans were reviewed.
- A safety committee teleconference meeting was attended.
- Cyber security videos were reviewed.
CLINTON ROAD - SECTION 3
Plan design continued for the resurfacing project of Clinton Road between Passaic County bridges #175 and #177. This 0.8-mile project is being partially funded by a $215,000 State Aid roadway grant.
CLINTON ROAD - SECTION 4
The New Jersey Department of Transportation recipient agreement for the FY2021 grant submission of Clinton Road – Section 4 was received. A resolution to accept the grant for this 0.9-mile resurfacing project was prepared for Governing Body consideration at the April 7th meeting.
RIDGE ROAD - SECTION 6
The Contractor was advised of the required administrative submission revisions for the project. This 1.2-mile project is being partially funded by a $290,000 State Aid roadway infrastructure grant.
ROAD ASSESSMENT PROGRAM - HANOVER, ALPINE, ET AL
The remaining survey work (portion of Alpine Court) continued after the postponement due to winter weather and snowpack. The design, construction plans and specifications will be prepared in order to bid the project after funding is approved. These dirt/gravel roads were accepted by ordinance in the summer of 2019.
2021 TOWNSHIP ROAD RESURFACING PROGRAM
Preliminary fieldwork was performed on the proposed roads to be resurfaced in the 2021 Township Road Resurfacing Program. The Governing Body introduced the capital budget in February and is anticipated to review the budget in April.