ENGINEERING DIVISION MONTHLY REPORT
Eric Miller, Supervising Engineering Aide
2020 CDBG (COMMUNITY DEVELOPMENT BLOCK GRANT)
The Governing Body approved, by resolution, the submission of an application through the Passaic County Planning Department for funding of proposed ADA improvements to the Johner Building entrance. CDBG is a Federal Housing and Urban Development (HUD) program design to benefit low to moderate income citizens. However, ADA improvements are exempt from the low-mod requirement.
On March 17th the Township closed all municipal buildings to non-essential public access. On March 20th the Township closed all municipal buildings to non-essential staff. Since March 23rd, Engineering Division staff have been working from home with limited access to the office on a case by case basis as permitted by the OEM (Office of Emergency Management) Coordinator. During this unprecedented time the Engineering Division continues to provide as much service to the community as possible.
JOINT ENVIRONMENTAL REMEDIATION COMMITTEE
A meeting was attended with Township staff members and the contract L.S.R.P. (Licensed Site Remediation Professional) to discuss closing out the Town Hall petroleum remediation process and how to move forward with the DPW property on Lycosky Drive.
LOT DEVELOMPENT PLAN REVIEW
A meeting was attended with the Township Administrator, Construction Official and Health Officer to discuss changing the antiquated 1978 Site Plan Review legislation (Township Code, Section 110-4). The Engineering Division has proposed changes to modernize and standardize the laws that govern spot lot development for single family residential homes, additions and accessory buildings. Four (4) initial, single family, residential lot development plans were reviewed for compliance with the Township Code and any applicable Board resolutions. Two (2) as-built / final plans were reviewed, inspected and processed. All lot development plan review results are entered into the Spatial Data Logic system. The results are also posted for public consumption within the Engineering Division section of the Township’s website (www.westmilford.org) under the Site Plan Tracker.
2020 OPEN SPACE
The Governing Body approved, by resolution, submission of an application for funding from the Passaic County Open Space Farmland and Historic Preservation Program administered through the Passaic County Planning Department. The 2020 application proposes to fund 50% of the Nosenzo Pond Park – Phase 4 project to include a new septic system, precast concrete bathrooms and potable well. The Township has funded many projects and open space land purchases through this program.
Technical assistance was provided to DPW staff for the installation of previously designed storm drainage improvements to address a long-standing water issue. The project, consisting of 1600 feet of pipe and 11 new structures began late in 2019.
PAVEMENT MANAGEMENT PROGRAM
Due to the mild winter weather, 2020 road rating inspections have been completed. The analysis of the data determines the annual Road Rating List. The list is one of the tools utilized to determine road resurfacing priorities. Roads not resurfaced are re-rated every three years.
STORMWATER INFRASTRUCTURE MAPPING
The proposal for contract services, to map all storm drain elements within the Township’s MS4 (Municipal Separate Storm Sewer System) was finalized to the satisfaction of the Highlands Council. The Governing Body approved, by resolution, a request for funding. The proposal and certified resolution were submitted to the Highlands Council for consideration. West Milford is located entirely within the Highlands Preservation Area.
VAN ORDEN ROAD
Technical assistance was provided to DPW staff for the installation of previously designed storm drainage improvements. Approximately 200 feet of pipe and 2 catch basins were installed. Field survey work was performed for the 1500 foot-long section from Union Valley Road to identify the possible need for additional improvements prior to contract milling and resurfacing.
WATERSHED MANAGEMENT PROGRAM
The Governing Body approved, by resolution, submission of a request for funding to the Highlands Council for a Town-wide Watershed Management Program to study West Milford’s many water bodies and tributaries. The ultimate water sampling data and analysis will be utilized to develop strategies to address pollutants that contribute to reduced water quality. West Milford is located entirely within the Highlands Preservation Area.
Field survey and design were performed for proposed storm drainage improvements to address a long-standing water / ice condition. The installation is proposed to be performed in-house by DPW staff.
- Technical assistance, regarding lot development plans, storm drainage issues, active construction projects, flood zones, right-of-way issues, etc. was provided to concerned residents on 31 occasions. Field inspections, photographs, reports and/or follow up were required for 13 of these issues.
- Technical assistance was provided, for various issues, to other departments on 86 occasions.
- Two large format copies were made for $5.00 each. Twenty no charge maps were made for other offices, boards and committees.
- File research, map copies and/or information were provided to professionals on 30 occasions.
- Assistance was provided to builders, contractors and utilities on 9 occasions.
- Weekly meetings were attended with the Township Administrator on two occasions.
- Strategies are being developed to bring the antiquated hand drawn tax maps into an electronic format.
- A department head meeting was attended for implementation of the new primepoint payroll system.
- One emergency department head meeting was attended to discuss COVID-19.
- Review and report to Administration on a resident request for vacation of a portion of a non-Township, paper street right-of-way.
- After 40 years of quality service to the Township, Eric Miller retired from the Engineering Division.
- One minor winter maintenance storm event report was prepared and submitted to Administration to quantify DPW activity.
- The 60 tax maps revised in 2019 were scanned and uploaded to the website for public consumption. The total tax map set includes 200 sheets.
- One Minor Soil Permit application was reviewed and inspected.
- Two Right-of-Way Entry permits were reviewed, inspected and forwarded to the Clerk’s Office for processing.
- One damage to public property incident (guiderail) was inspected, report generated and submitted to Administration.
BUBBLING SPRINGS LOWER POND DAM
The Governing Body approved, by resolution, the recommended professional services contract to Ferriero Engineering for the rehabilitation of the Bubbling Springs Lower Pond Dam. The dam does not meet current NJDEP standards.
RECREATION CENTER ELEVATOR
A review was made of the contract specifications in advance of the preconstruction meeting. The telephone preconstruction meeting was attended in support of the new Recreation Director. Assistance was provided for preparation of the meeting minutes. The rehabilitation of the Recreation Center elevator is being funded by Federal CDBG funds.
RIDGE ROAD – SECTION 3, CONTRACT 5
A field meeting was attended with a representative of Altice in an attempt to resolve the final utility conflict impeding completion of this final section of the Bikeway. Utility relocations have hindered this project since July 2018. Quotes are being pursued for the final, minor construction items in advance of surface course paving. With NJDOT Local-Aid approval, the original contractor was released in 2019, due to the extensive utility relocation delays. The goal is to complete the paving under the Morris County Cooperative Pricing Council during the 2020 construction season. The reconstruction of Ridge Road between Vreeland Road and Baron Road is being partially funded under an NJDOT Municipal Aid grant.
RIDGE ROAD – SECTION 6
The preliminary construction plan preparation for the milling and paving of Ridge Road between Union Valley Road and Cahill Cross Road has been completed. This project is being partially funded by an NJDOT (New Jersey Department of Transportation) Municipal Aid grant.